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Business Letter

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Thank You Note
RESPONSE TO REQUEST ABOUT CREDIT REFUSAL

[Date]


[NAME, COMPANY AND ADDRESS, ex.
Tom Atkinson
COMANY Inc.
14 Edith Street,
Hackney West,
ZIP POST CODE]

Dear [NAME, ex. Tom Atkinson],

We thank you for your interest in our [products/services] and regret that we were unable to extend credit to you at the moment. In response to your letter of [DATE, ex. June 10], I have investigated your credit application. Our records indicate that your application was not approved due to the following reasons:

[LIST REASONS, ex.
o your bank account balances were insufficient for the credit limit requested
o your bank accounts at COMANY Bank have not been active for a sufficient time to form a reliable credit history]

{MENTION WHETHER ADDITIONAL REFERENCES MAY RESULT IN APPROVAL, ex. Although we cannot offer you credit terms at this moment, we may be able to approve your application if you provide us with [X] additional references.} {OFFER AN INCENTIVE TO PURCHASE, ex. Meanwhile, may I extend to you a discount of [Y]% for cash orders?} I give you my personal guarantee that you will be pleased with our [products/services].

Sincerely,


[YOUR NAME, ex. Tony Montana]
 

 
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